Auto Complete Email Addresses in Outlook
Have you ever started typing an email in Outlook only to realize you can't remember the recipient's email address? Fear not, as Outlook has a handy feature called AutoComplete that can save you time and hassle.
AutoComplete is a nifty feature in Outlook that predicts and suggests email addresses as you type in the "To," "Cc," or "Bcc" fields. This can be a lifesaver when you have a long list of contacts or when you frequently email the same people.
Here's how you can make the most of AutoComplete in Outlook:
1. Enabling AutoComplete:
By default, AutoComplete is enabled in Outlook. However, if it's not working for you, you can easily enable it. Go to the "File" menu, select "Options," then click on "Mail." Under the "Send messages" section, make sure the "Use Auto-Complete List to suggest names when typing in the To, Cc, and Bcc lines" option is checked. Click "OK" to save your changes.
2. Maintaining the AutoComplete list:
Outlook stores email addresses you've used in the past in an AutoComplete list. If you find that outdated or incorrect addresses are popping up, you can clear the AutoComplete list and start fresh. To do this, go to the "File" menu, select "Options," then click on "Mail." Under the "Send messages" section, click on "Empty Auto-Complete List." This will clear all previously saved email addresses.
3. Re-populating the AutoComplete list:
Don't worry if you accidentally cleared your AutoComplete list or if you're using a new computer. Outlook will automatically start repopulating the list as you send emails. Simply start typing an email address, and Outlook will suggest matching addresses from your contacts.
4. Correcting mistakes:
If Outlook suggests the wrong email address or if you want to remove a specific address from the AutoComplete list, you can easily do so. When the incorrect address appears as a suggestion, use the up or down arrow keys to highlight it, then press the "Delete" key on your keyboard.
5. Using AutoComplete across devices:
If you use Outlook on multiple devices, such as your computer, smartphone, or tablet, AutoComplete will not sync across these devices. This means you'll have a separate AutoComplete list on each device. Keep this in mind to avoid confusion when sending emails from different devices.
In conclusion, AutoComplete in Outlook is a handy feature that can save you time and effort when composing emails. By following the tips above, you can make the most of this feature and ensure that emailing becomes a more efficient and enjoyable experience. Next time you struggle to remember an email address, let AutoComplete come to the rescue!